If we ask you to choose among visuals or written format, which one will you opt for? Majority of them will go for visuals. These are an effective way of conveying information quickly. Alongside, it is proven that the retention of visuals like videos, images, etc., is higher than texts or scripts. So, why not incorporate the ideas with task management?
Visual task management is a great way to organize tasks and collaborate with your team visually. Effective collaboration can turn your team into superheroes. They help you to be on the same platform as all others.
Visual task management and its benefits
To-do lists have always been around. However, with great technology, why not take your project management a notch higher. While to-do lists are a great option for individuals. But, when talking of teams, it can be chaotic. So, to help you out, visual task management is the ultimate saviour.
It is a platform that helps to manage the workflow process seamlessly. It eliminates the need for offline methods by shifting towards board management. It serves ample benefits over traditional methods and likewise. These include:
Saving time:
It speeds up the workflow process. It allows all the people involved in a project to understand it at a glance. It simplifies the whole process leading to fewer obstructions through the way.
Multiple project management:
The visual task management systems allow you to work on several projects simultaneously. You can easily overlook how the team is working, the project status and stay updated.
Setting the priorities clearly:
It allows you to set priorities and align your final goals with the daily ones. You can’t spend your time on something that is required. Know what is to be done when. With visual task management, you have a clear picture in front of you which allows managing multiple tasks and complete them.
Collaboration and improvement:
You can’t put someone with the right skills in some other team. It is important to know how and what way your team works. This not just helps in an effective collaboration but also helps in improving its efficiency. This allows the team to understand any issues and resolve them accordingly.
Features for a visual task management
If you are finally planning to go digital, a visual task management system is the easiest to opt for. However, before you finally integrate something for your project, here is a list of the things you must look at:
1. Colour coding:
While this might not seem significant, it helps in tackling tasks better. Especially, if you care a lot about visuals, then it might play a key role for you. It allows you to perform several actions with colour coding.
2. Optimized design and enhanced usability:
A good design not just adds to the aesthetics but also helps in improving productivity. No matter how much you deny this, but the design does affect the overall workability of a software.
3. Easy integration with workflow:
You can’t integrate something that doesn’t get along with your workflow system. Systems like Kanban board, Trello, and others make integration easier, efficient and faster.
Best visual task management tools
There are several projects that one has to deal with. This calls for the need of various task management tools. There are mainly three types of basic tools which are integrated with majority platforms. These include the following:
PeppyBiz:
Looking for a visual management tool? PeppyBiz is the right place. We provide you with all the required features. We do so by integrating all the boards and required functionalities at one platform. With optimum user accessibility and advanced features, we help you in the effective completion of projects.
Kanban board:
They work as an illustration of your complete workflow process. You can easily sort out the various project stages using cards. The core practices involved in the Kanban board include:
# Work visualization helps you have a clear picture of how the team is working
# The work in progress sector helps you in setting the amounts of work that the team needs to complete. This eliminates overburdening along with efficient team collaboration. Your team is provided with the work according to their capabilities.
# Workflow management in kanban boards allows you to focus on more important tasks and get them done.
# The constant experiments and feedbacks so obtained allow the team to improve effectively. This helps in enhancing the final outcomes.
Scrum boards:
The core meaning of scrum is teamwork. Using scrum boards allows the complete team to collaborate for implementation of various methodologies. It helps in tracking the project using a visual board. The major columns included in the scrum board are:
# To-do list for task allocation
# In progress which allows the project manager to track the team’s work
# In the test, which involves the approval from the project manager before finally sending it to the client
# The done section involves the tasks which are completed and approved
The major benefits that scrum boards offer include:
# Teamwork promotion which allows all stakeholders and employees to be present on the same platform
# Easy accessibility of information throughout the workflow process
# It allows the team to focus on the necessary tasks
3. Gantt charts:
It is a popular project management tool which involves a horizontal line demonstrating the project plan. They first identify the essential tasks and then update the progress visually. It allows you to manage every detail of the project easily. The various features on its list include:
# Tasklist
# Timeline
# Dateline
# Bars
# Milestones
#Dependencies
# Progress
# Resource assigned
Each of these features has its details which play their role throughout the project journey.
Conclusion:
To summarize, visuals are the trend. Be it digitally or offline, they help you procure information faster and easier. So, if you are planning to start out your project management, then why not opt for visual task management tools. They help you with project completion effectively.
